ADAMW_COACHING – PRIVACY POLICY

Last Updated: 14 November 2025
Business Name: AdamW_Coaching
Owner: Adam Woodward
Email: adam@adamwoodward.uk

AdamW_Coaching (“we”, “us”, “our”) is committed to protecting your privacy and handling your data in a secure and transparent way. This Privacy Policy explains how we collect, use and protect your personal information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

We may collect and process the following types of personal data:

A. Information you provide directly

  • Name

  • Email address

  • Phone number (optional)

  • Health information voluntarily disclosed

  • Progress photos (with explicit consent)

  • Check-in forms

  • Fitness goals

  • Payment information (handled securely by third-party processors)

B. Information collected automatically

When you visit our website, we may collect:

  • IP address

  • Browser type

  • Device information

  • Cookies and tracking data (see Cookies section)

C. Information from coaching platforms

If you use our coaching apps/tools, we may receive:

  • Training logs

  • Nutrition tracking data

  • Activity levels

  • Check-in responses

  • Messages sent to your coach

2. How We Use Your Information

We use your information to:

  • Deliver personal training and online coaching services

  • Create personalised training/nutrition guidance

  • Track progress and adjust your program

  • Communicate with you about your goals

  • Respond to enquiries

  • Send coaching-related updates, check-ins, and educational content

  • Manage payments and subscriptions

  • Improve our website and user experience

  • Maintain business and financial records

We do not sell your data to anyone.

3. Legal Basis for Processing

Under UK GDPR, we process your data based on:

A. Contractual necessity

To deliver coaching services you have purchased.

B. Legitimate interests

To run and grow our business responsibly.

C. Consent

For:

  • Email marketing

  • Progress photos

  • Before/after transformations

  • Any sensitive health-related data

You may withdraw your consent at any time by emailing:
📧 adam@adamwoodward.uk

4. How We Store & Protect Your Data

We take appropriate technical and organisational measures to keep your data secure, including:

  • Encrypted devices

  • Secure coaching platforms

  • Password-protected systems

  • Limited access to personal data

  • Secure third-party providers

We never store your payment card details — these are securely handled by trusted third-party processors such as Stripe, PayPal, or similar.

5. Sharing Your Information

We may share your information only with:

  • Coaching platforms necessary for delivering your program

  • Payment processors

  • Email automation tools

  • Legal authorities where required by law

We NEVER sell or rent your information.

All third-party providers comply with GDPR standards.

6. How Long We Keep Your Data

We retain personal data only for as long as necessary:

  • Coaching data: while you are an active client

  • Progress photos: only with permission, until permission is withdrawn

  • Email marketing: until you unsubscribe

  • Payment records: 6 years (UK tax requirement)

  • Enquiries: up to 12 months

You may request deletion at any time unless we are legally required to keep certain information.

7. Your Rights Under UK GDPR

You have the right to:

✔ Access your data

Ask for a copy of all personal information we hold.

✔ Correct your data

Update inaccurate or incomplete information.

✔ Delete your data (“right to be forgotten”)

Request total removal of your personal information.

✔ Restrict processing

Limit how your data is used.

✔ Object to processing

Stop certain uses of your data.

✔ Data portability

Request your data in a structured format.

✔ Withdraw consent

Withdraw permission for progress photos or marketing at any time.

To exercise any of these rights, email:
📧 adam@adamwoodward.uk

8. Progress Photos & Testimonials

We will never use your photos or testimonials without your explicit permission.

You may withdraw permission at any time by contacting us.

9. Cookies & Website Tracking

Our website may use cookies to:

  • Improve performance

  • Analyse visitor behaviour

  • Enable essential website functions

  • Save preferences

You can control cookies through your browser settings.

A full Cookie Policy can be provided if needed.

10. Children’s Privacy

We do not knowingly collect information from anyone under 18.
If you believe a minor has provided personal data, contact us immediately to have it removed.

11. Links to Other Websites

Our website may contain links to third-party sites.
We are not responsible for the content or privacy practices of these websites.

12. Changes to This Privacy Policy

We may update this policy periodically.
The “Last Updated” date at the top of this page will reflect any changes.
Continued use of our website/services indicates acceptance of the updated policy.

13. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy, contact:

📧 adam@adamwoodward.uk
📌 AdamW_Coaching – United Kingdomeriores repellat.